Southgate Schools»FORDLINE PTO

Fordline Elementary PTO

Fordline Elementary
14775 Fordline Southgate, Mi 48195

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PTO By-Laws


Article I.                  NAME

Section 1.01               The name of this organization will be Fordline Parent and Teacher Organization. (Herein referred to as "FPTO")

Article II.                OBJECTIVE

Section 2.01               To bring into closer relationship the home and the school so that parents and teachers may cooperate and make informed decisions regarding the education of our children.

Section 2.02               To develop between educators and the general public such united efforts that will secure for every child the highest advantages in physical, mental, and social education.

Section 2.03               To promote the welfare of the students by raising funds and sponsoring programs that will enhance and support the education of the children who attend Fordline Elementary.

Article III.             BASIC POLICIES

Section 3.01               This organization shall be non-profit, non-sectarian and non-partisan. It will not endorse a commercial enterprise or candidate. The name of the organization or the names of any members in their official capacities will not be used in connection with a commercial concern with any partisan interest, or for any other purpose than the regular work of the organization.

Section 3.02               This organization will not directly or indirectly participate or intervene in any way, including the publishing or distributing of statements in any political campaign on behalf of, or in opposition to, any candidate for public office.

Section 3.03               This organization will not seek to direct the administrative activities of the school or to control its policies and will consult with the Principal on business related to the membership and/or running of the FPTO.

Section 3.04               In the event of the dissolution of the organization, its assets will become the property of Fordline Elementary School and all monies deposited into the student activity fund.
In case of the dissolution of Fordline Elementary School all organization assets and monies will be put to some public or community use as benefits and follows the mission of this organization as designated by the general membership at the last regularly scheduled meeting of the FPTO.

Section 3.05               The fiscal year of the organization will begin on July 1st and end on June 30th of each year.

Section 3.06               These by-laws may be amended at any Executive board meeting or  FPTO meeting of the organization by a two-thirds vote of the members present and voting, provided that notice of the proposed amendment was available for members to view prior to meeting, whether online or on paper.

Section 3.07               A committee may be appointed to submit a revised set of by-laws as a substitute for these by-laws by a majority vote at an Executive  meeting of the organization .

Article IV.             MEMBERSHIP

Section 4.01               Any parent or guardian of children attending Fordline Elementary and the employees of the school interested in the objectives of the organization and willing to uphold its basic policies and subscribe to its by-laws are considered members in the FPTO.

Section 4.02               All members are required to have active contact with PTO on a regular basis and   "actively" volunteer at one (1) or more events to be eligible to hold an executive position, make motions and vote at general membership meetings.

Article V.                ELECTION OF OFFICERS

Section 5.01               The elected officers of this organization will be President, Vice-President, Secretary, and Treasurer.

Section 5.02               Only those who have consented to serve and have fulfilled the requirements of (Article IV, Sec. 2) will be eligible for nomination by the general membership.

Section 5.03               The Vice-President will solicit and verify nominations for all elected officers during the month of April and prepare a written ballot for the general membership meeting in May. Only open positions will be filled. Each open position will be up for nominations and filled.

Section 5.04               Nominations may be taken from the floor at an election meeting as long as the member is present at the election meeting, consents to serve, and has fulfilled the requirements of (Article IV, Sec 2).

Section 5.05               If a vacancy occurs in the office of President, the Vice-President will fill that position. A vacancy occurring in the office of Vice-President, Secretary, or Treasurer will be filled by a person selected by the executive board within two weeks of being vacated.

Section 5.06               A vacancy filled under (Section 5) by the Executive board is excluded from the eligibility requirements of (Article IV, Sec 2).

Section 5.07               Newly elected Officers will assume their duties on July 1st. Terms will be for at least one (1) year. All officers will remain in office until their successors assume office.

Article VI.             EXECUTIVE BOARD

Section 6.01               The members of the Executive Board will consist of all elected officers, building Principal and two (2) teacher representatives. The teacher representatives will consist of one lower elementary teacher (K- 2) and one upper elementary teacher (3-5). Only these individuals have voting power at Executive meetings.

Section 6.02               Create a budget which supports the activities and committees of the PTO, transact the necessary business between general membership meetings, and approve routine bills within the limits of the budget.

Section 6.03               All NON-Budgeted requests for money exceeding $100.00  must be validated by a quorum(minimum) of the Executive Board. Once validated, the request will be presented at the next General Membership meeting for a vote. This section does not include start up money requests from standing committees.

Section 6.04               Create standing committees and to approve the plans and work of these committees.

Section 6.05               Appoint a non board parent to review the treasurer's accounts before the end of term.

Section 6.06               Meetings of the Executive board will be held on an "as needed basis" per the Principal or board President. A quorum (minimum) of the executive board will consist of at least 3 Board members.

Section 6.07               If any member of the Executive Board at any time ceases to fulfill the duties of the position, that person may be removed from the board by a quorum of the Board.

Section 6.08               Two elected Officers will be listed on the checking account per term.

Section 6.09               Adjust the budget to maintain a checking account balance of at least $2,500 unless approved by the general membership.

Article VII.           DUTIES OF OFFICERS

Section 7.01               The President will:

(a)       Preside at all meeting of the organization and executive board. The President will follow Robert’s Rules of Order at each meeting.

(b)      Be a member ex-officio of all standing committees.

(c)       Be authorized in the absence of the Treasurer to receive and disburse funds.

(d)      Vote at meetings only in the case of a tie.

(e)       In the absence of the Treasurer, the President will give monthly financial report at the monthly FPTO meeting.

Section 7.02               The Vice-President will:

(a)       Act in the absence of the President and assist when necessary.

(b)      Be responsible for the yearly election, as listed in Article V.

(c)       Convey to Standing and Special Committees his/her responsibilities per the by-laws.

(d)      Verify eligibility of nominations for election purposes

Section 7.03               The Secretary will:

(a)       Keep an accurate record of the organization including but not limited to recording all voting and attendance. Prepare and distribute copies of all meeting minutes within one week of the meeting.

(b)      Prepare and distribute monthly meeting agenda.

(c)       Conduct the correspondence delegated to him/her.

(d)      Maintain and provide copies of FPTO by-laws for distribution as needed.

Section 7.04               The Treasurer will:

(a)       Receive and deposit monies of the FPTO in a prompt manner.

(b)      Keep accurate and legible records of receipts and expenditures.

(c)       Pay out funds in accordance to the approved budget within 5 business days.

(d)      Accept all monies and receipts from standing committee chairperson(s).

(e)       Prepare and distribute a monthly report for the general membership meeting.

(f)        Maintain a list of people in arrears to the FPTO and inform chairperson(s) of the list and of the returned check policy.

Section 7.05               All Officers will:

(a)       Attend the year end "closure of the books" meeting set by the Executive board.

(b)      Deliver to their successors all official material pertaining to their office prior to the year-end "closure of the books".

(c)       Participate in standing committees whenever possible.

(d)      Conduct the duties of the position in a manner that represents the objectives of the PTO and the professional standards set forth by Fordline Elementary School.

(e)       Perform such duties described in these by laws or assigned them by the FPTO.


Section 8.01               Regular meetings of the organization will be held once a month during the school year, unless otherwise directed by the FPTO or executive board. Reasonable notice will be given for a change in date and/or time.

Section 8.02               The members present constitute a quorum for the transaction of business of any meeting of the organization.

Section 8.03               Robert Rules of Order will be followed at each meeting.


Section 9.01               Committee Chairperson(s) will be appointed by the President at monthly meetings. The Chairperson(s) will report/communicate to the FPTO President all committee activities so that the President may report status at the general membership meetings.

Section 9.02               Special committees may be formed by authorization of the general membership or Executive board.

Section 9.03               All Chairperson(s) will:

(a)       When necessary, provide a proposal and proposed budget to the President of the FPTO.

(b)      Arrange/schedule workers, purchase all supplies and work together with the FPTO and volunteers.

(c)       Be responsible for all paperwork and monies. Turn over all monies for deposit and reimbursement receipts to the Treasurer.

(d)      Make an event folder that contains all correspondence available for a permanent record of the PTO.

(e)       Submit an ending financial report and all receipts to the Treasurer within two weeks of activity.

Section 9.04               The Standing Committees will be:

(a)       Annual Fund Raiser(s)

(b)      Candy Grams

(c)       Book Fair(s)


Site updated on February 07, 2018